Meeting passcode: when to use one and how to share it

What is a meeting passcode?

A meeting passcode is a short code someone must enter, as well as having the meeting link, before they can join a video meeting. It stops people who come across a link from walking straight in.

Meeting passcode security

A passcode protects against links that travel further than intended: forwarded invitations, links pasted into shared documents, guessable meeting addresses. It is a modest barrier rather than a lock, because anyone with the invitation usually has the code too, so pair it with a waiting room for meetings that matter. Passcode vs password is mostly a naming choice; both mean a shared secret for the meeting.

How to share a meeting passcode

  • For internal meetings, sending the meeting link and passcode together in the calendar invitation is fine.
  • For sensitive meetings, send the passcode separately, for example by message.
  • Never post a link and its passcode together anywhere public.

Passcodes for a personal meeting room

A personal meeting room keeps the same link for months, so it ends up in old invitations and email signatures. A passcode, changed now and then, stops that permanent link from becoming an open door.

In Arkenso Meet

Arkenso Meet offers instant, scheduled and personal rooms, and you can add a passcode whenever a meeting should not be open to anyone with the link.

Last reviewed 2026-11-01.

Related terms

  • Meeting waiting room — A waiting room in a video meeting holds people who open the meeting link in a separate lobby until a host lets them in, so nobody can walk into a meeting uninvited.
  • Co-host — A co-host is a participant the host has given meeting controls to, such as admitting people from the waiting room, muting participants and removing disruptive guests, so the host does not have to manage everything alone.
  • Video conferencing — Video conferencing is a live meeting between people in different places using video and audio over the internet, usually with screen sharing and chat, from a browser, an app or a meeting-room system.

All glossary terms →